DAMA-MN Board Elections: 2026

The President provides strategic leadership and serves as the primary point of accountability for the chapter’s success. This role helps shape DAMA-MN’s vision, coordinates Board activities, represents the chapter externally, and ensures effective governance and operational alignment.

Key responsibilities

• Provide strategic leadership and direction for the chapter.
• Preside over Board and Chapter meetings.
• Coordinate the efforts of officers and committee chairs.
• Represent DAMA-MN with DAMA International and external partners.
• Appoint committee chairs and support volunteer leaders.
• Oversee election, audit, and governance processes.
• Support chapter growth, member engagement, and long-term sustainability.

Ideal candidates: Experienced leaders, managers, team builders, community advocates, or professionals passionate about advancing data management in Minnesota.

The Treasurer serves as the financial steward of the chapter, ensuring that DAMA-MN remains financially sound, compliant, and well-positioned to serve its members.

Key responsibilities

• Manage chapter banking and financial records.
• Process approved payments and reimbursements.
• Track membership revenue and sponsorship income.
• Prepare financial reports for the Board.
• Develop and monitor annual budgets.
• Support tax, audit, and compliance activities.
• Provide financial recommendations to the Board.

Ideal candidates: Individuals with experience in accounting, finance, budgeting, business operations, nonprofit management, or financial oversight.

The Secretary serves as the steward of the chapter’s governance records, official documentation, and election administration. This role helps ensure transparency, accountability, and operational continuity.

Key responsibilities

• Record and publish Board and Chapter meeting minutes.
• Maintain bylaws, policies, and governance records.
• Coordinate chapter elections and voting processes.
• Manage official Board communications and records retention.
• Support state, federal, and DAMA International filings.
• Maintain chapter information assets and governance documentation.

Ideal candidates: Organized professionals with strengths in communication, governance, administration, records management, project coordination, or information management.

All officers are expected to actively participate in the leadership and governance of the chapter.

• Attend Board meetings and chapter events regularly.
• Respond to chapter communications in a timely manner.
• Collaborate effectively with fellow officers, committee chairs, and volunteers.
• Support DAMA-MN strategic goals and member engagement initiatives.
• Uphold the DAMA International Code of Ethics.
• Serve as ambassadors for the Minnesota data management community.

Board service is an opportunity to strengthen the chapter, grow your professional network, and help advance data management practices across Minnesota.

One organization, one vote

Both Organizational membership tiers allow an unlimited number of eligible employees or other eligible participants to join the organization’s membership bundle. Each organization receives one vote on each matter, regardless of its tier or the number of people in its bundle.

Who casts the organization’s vote?

The bundle administrator casts the vote or designates one delegate from the organization’s active bundle participants. The Secretary or election administrator records the authorized voter before issuing the organizational ballot.

An administrator and delegate may not both vote for the same organization. A person may represent only one organization on the same matter.

What should bundle administrators do?

1. Check that the organization’s membership is in good standing and its bundle roster and contact information are current.
2. Decide whether you will cast the organizational vote or designate an active bundle participant as the voting delegate.
3. Notify the Secretary of any delegate designation before ballots are distributed whenever possible.
4. Ensure the authorized voter receives the ballot instructions and submits the organization’s ballot before voting closes.

Can I also cast a personal vote?

Yes. If you hold an Individual, Educational, or Honorary membership in good standing, you may cast one personal vote in addition to one authorized organizational vote. These are separate votes and use distinct ballot credentials.

Your personal vote is validated against your personal membership. The organizational vote is validated against the organization’s membership and your authorization to represent it. An email address alone does not establish voting eligibility.

Multiple personal membership records do not create additional votes. For example, an Honorary member who also holds an Individual membership receives only one personal vote.

What if the administrator or delegate is a candidate?

A candidate may cast their own eligible personal vote. However, another authorized active bundle participant must cast the organization’s ballot if that ballot includes the candidate’s own candidacy. The organization must confirm the alternate voter.

The candidate may still represent the organization on a separate matter, such as a separate bylaw-amendment ballot.

Can we change our delegate after ballots are issued?

Contact the Secretary before voting closes. An alternate may be designated while voting remains open, provided there is time to verify authorization and submit a valid ballot. The administrator will cancel any unused prior credential and confirm that the organization has not already voted.

A submitted organizational ballot cannot be replaced by changing delegates. If a candidate needs an alternate and none is authorized in time to vote, the organization cannot cast a ballot in that officer election.

Need help? Email secretary@dama-mn.org before the voting deadline with questions about your organization’s authorized voter, overlapping memberships, or ballot access.